Real outcomes from real operations. Every system we build is measured by the difference it makes.
A manufacturer was shutting down production for approximately three days every month to complete physical inventory using pen, paper, and a large portion of its staff.
We developed an inventory system that streamlined counting, reduced manual data entry, and improved inventory accuracy.
Sales had limited visibility into where jobs were in production, making it difficult to provide customers with accurate updates.
We developed a simple barcode-based job tracking system that allows shop-floor employees to update a job simply by scanning its ticket.
Important drawings, instructions, programs, and job documents were spread across emails and approximately 1,000 physical folders. Employees had to locate folders, copy documents, and return them before work could move forward.
We developed a centralized document control system that stores files with the appropriate process or job and incorporates document approval into the workflow.
Every month, a manufacturer processes approximately 300-400 completed job packets. Each packet previously had to be scanned individually, renamed using purchase order information, and manually saved to the correct customer folder.
Adapt & Design developed an automated document processing system that allows employees to scan multiple job packets into one file. The system automatically separates each packet, identifies the document, saves it in the appropriate customer folder, and links it directly to the job record for future reference.
The system can also review documents against predefined criteria to identify potential errors or missing information.
Traditional business systems often require employees to return to a computer to enter information, update jobs, or check inventory. This creates unnecessary steps and delays in daily operations.
Adapt & Design develops custom mobile applications that connect handheld scanners and tablets directly to a company's central business system. From barcode scanning and inventory transactions to job status movements, and receiving, each application can be tailored to the customer's specific workflow.
Businesses operating company vehicles, forklifts, and other equipment often rely on paper checklists to document inspections. These records can be misplaced, completed inconsistently, or difficult to review when maintenance issues arise.
A custom mobile inspection application can use NFC tags attached to vehicles or equipment. Employees simply scan the tag to access the appropriate inspection checklist, record equipment conditions, document issues, and submit completed inspections directly to a centralized system.
Each inspection can be associated with the specific vehicle or equipment, creating an organized history of inspections and reported concerns.
A single customer RFQ can generate 6 to 10 separate requests to material suppliers and outside processing vendors. As responses arrive over several days, sales teams must track down emails, attachments, pricing, and supporting documents while managing additional RFQs.
A centralized quoting module can bring supplier pricing, material quotes, outside processing costs, and supporting documentation together in one location. The system can also integrate directly with job routing information, allowing employees to build accurate quotes while keeping all related information organized and accessible.
Purchasing teams often need to request pricing from multiple material suppliers for the same job. Preparing and sending individual emails to five or six vendors takes valuable time, especially when managing numerous RFQs throughout the day.
A custom supplier RFQ system allows employees to enter material requirements once and select multiple suppliers from a centralized vendor list. Suppliers can be filtered by capabilities, such as wire, flat strip, stainless steel, or music wire. With one action, the system generates and sends individual RFQ emails to each selected supplier.
In a busy manufacturing environment, employees across multiple departments regularly need supplies, tools, and consumables. Requests are often handwritten, passed between employees, or communicated verbally, making them difficult to track. Purchasing may also place separate orders with the same supplier throughout the day without realizing other departments need additional items.
A custom shop floor kiosk allows employees to select supplies from a visual catalog with product images and descriptions, eliminating the need to remember exact part numbers or complete handwritten requests. Employees submit requests directly through the system, while purchasing receives a centralized list of requested items organized by supplier, department, or employee.
Important information often gets delayed because employees must locate supervisors, make phone calls, or manually update customers. Whether it is a production issue, an order on hold, or a completed shipment, communication can become inconsistent and time-consuming.
A custom notification system can automatically send text messages, emails, or internal alerts based on specific events or employee actions. Shop floor operators can notify supervisors directly from their workstations, while customers can receive automatic updates when orders are placed on hold, completed, or dispatched for delivery. Recurring reminders can also be configured for unresolved issues.
Three businesses sharing one delivery driver relied on multiple employees communicating through a central shipping coordinator to schedule pickups and deliveries. Every new request, status update, or change required additional calls and messages, creating unnecessary delays and confusion.
Adapt & Design developed a centralized delivery management application that allows authorized employees from each business to submit pickup and delivery requests directly. Drivers can view requests, see item descriptions and quantities, access location photos and special delivery instructions, and launch navigation to the correct destination. As drivers begin and complete pickups or deliveries, they update the status directly in the application, giving everyone visibility into the progress of each request.
Production supervisors often struggle to quickly identify bottlenecks, overdue jobs, and workload imbalances across the shop floor. During daily Gemba walks, gathering information about production status and department performance can require multiple conversations, reports, or trips back to a computer.
Custom production dashboards displayed on shop floor TV screens provide an at-a-glance view of each department's workload. Employees and supervisors can see jobs in queue, active jobs, priority levels, customer information, part numbers, and expected completion order. The dashboards can also display key performance indicators, including jobs started today, jobs completed today, and the total number of jobs waiting in each production area.
Companies often rely on bulletin boards, printed announcements, or PowerPoint presentations to share information with employees. These displays can quickly become outdated, leaving old announcements, expired goals, and irrelevant information visible long after they are useful.
Adapt & Design developed a customizable digital signage system that displays announcements, images, videos, documents, and company updates on TVs throughout a facility. Administrators can schedule when content appears, how long it remains active, and when it automatically expires. Whether welcoming visiting customers, recognizing employee birthdays, sharing HR announcements, or displaying company goals, the system keeps information organized and automatically rotates through scheduled content.
A production team packaged approximately 50 boxes daily, but only the production supervisor could generate and print product labels. This created a bottleneck at the end of each day, taking time away from supervisory responsibilities and increasing the risk of incorrect labels being applied to finished products.
Adapt & Design integrated product labeling directly into the production management system. Packaging operators can now print labels themselves using the product and SKU information associated with their work orders, eliminating the need to manually select labels from a separate system.
Manufacturing operators often rely on paper inspection sheets to record measurements and quality checks throughout production. Different operations require different inspection procedures, measuring instruments, and documentation. Paper records can be misplaced, entered incorrectly, or become outdated when inspection requirements change.
A custom digital inspection system integrated directly with production job tracking can display the required quality checks for each operation. Whether grinding, milling, deburring, or assembly, operators can view inspection instructions, identify the required measuring equipment, and enter measurements directly into the system. Inspection requirements can be tied to specific jobs and operations, ensuring the correct, up-to-date documentation is available whenever needed.
Many businesses rely on a primary ERP system alongside multiple standalone applications for functions such as tooling management, gage tracking, quality documentation, or specialized workflows. These additional systems often introduce separate licensing fees, limited user access, duplicate data entry, and additional maintenance requirements.
Adapt & Design can evaluate existing standalone applications and develop custom functionality that reproduces the required business workflows within an existing system or a connected application. Rather than forcing businesses to replace their primary ERP, we focus on filling functionality gaps, simplifying processes, and bringing information together.
Tell us about your business and we will show you what a custom system could do for you.
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